Suppliers

Supplier Master Data

Path: Inventory → Suppliers

The Suppliers section allows you to manage your supplier records and associate the products you purchase with each of them.

Correctly matching products to suppliers is essential because:

• It allows for the automatic creation of purchase orders

• It allows for the correct calculation of quantities, prices, and procurement times

Suppliers list

The supplier list shows the main information of each supplier:

• Name: Supplier's name

• Products: Preview of products associated with the supplier.

• Country: Supplier's country of origin.

• Address: Full address of the supplier.

• Contacts: Email, phone number and contact person.

• Actions

  • Edit: to update supplier information

  • Archive: to make the supplier invisible in the list

  

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Add a supplier

Path: Inventory → Suppliers

1. Click on the “+” button at the top right

2. A modal will open where you can enter the supplier information

Required fields

• Name

• Currency

• Country

• Address

• Email

• Phone number

• Contact person

• Notes

Once saved, the supplier will be available for product association.

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Editing a supplier

To edit a supplier's information:

1. Locate the supplier in the list

2. Click Edit in the Actions column

3. Update the desired information and save

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Archive a supplier

It is not possible to permanently delete a supplier.

To remove it from the list:

1. Click Archive in the Actions column.

2. The supplier will be hidden, but historical data will remain available.

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Associate products with a supplier

Path: Inventory → Suppliers → Supplier Details

Within a supplier's detail page, you can associate the products you purchase from them.

There are two ways to associate them:

Manual addition

You can enter product information directly by filling in the required fields.

Adding via Excel template

You can upload a pre-populated Excel file with product data to associate with the supplier, useful for bulk insertions.

Product-Supplier Information

For each product associated with a supplier, you can specify:

• Supplier SKU: Code or description used by the supplier (e.g., "Red Shirt XL")

• Supplier Product ID: Product identifier at the supplier (e.g., EAN or item code)

• Minimum Order Quantity: Minimum number of units that can be purchased per order

• Multiple Quantity: Mandatory quantity increments (e.g., minimum 100 pieces in multiples of 10)

This information is used automatically when creating purchase orders, both manually and automatically.