Purchase Orders

The Purchase Orders section allows you to create, monitor, and manage supplier orders, following their entire lifecycle: from requesting a quote to receiving the goods.

This view displays a list of all purchase orders and their progress.

Available Columns

• PO Internal identification number assigned to the purchase order.

• Ordered Order confirmation date. This field is automatically populated upon confirmation.

• Estimated Delivery Expected delivery date. This field is automatically populated when the order is marked as shipped.

• Supplier Name of the supplier associated with the order.

• Products List of products included in the order. A warning icon indicates if one or more products are already present in another order from a different supplier that has not yet been confirmed.

• FBA Shipments Identification number of any FBA shipments associated with the order.

• Tot. Units Total number of units included in the purchase order.

• Total Cost Total order amount, calculated based on product quantities and prices.

• Status Order's operational status:

  • Quote

  • Ordered

  • Shipped

  • Received

  This field allows you to easily track the progress of each order. Actions

• Actions Allows you to perform quick actions on the order (e.g., delete using the trash can icon).

Orders are automatically grouped by status (Quote, Ordered, Shipped, Received) for easy reference.

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Filters

Quick filters

From the top bar you can quickly filter orders by status or other available categories.

Filter by supplier

At the top right of the page you can filter orders by supplier.

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Creating purchase orders

With ZonWizard, you can create purchase orders automatically or manually.

Suggested quantities are calculated based on:

• sales velocity

• maximum days of inventory

• minimum order quantity

• incremental multiples (if set)

Automatically create purchase orders

Path: Inventory >> Purchase orders

1. Click the Automatic Drafts button

2. ZonWizard automatically identifies all products that are running low

3. Separate purchase orders are created for each supplier

Manually creating purchase orders (for a single supplier)

Path: Inventory >> Purchase Orders

1. Click the “+” button

2. Select the supplier

3. Choose whether to pre-fill the order with low-stock products

• If you check the box, the order will automatically be filled with that supplier's low-stock products

• If you don't check the box, you can add products manually

Note You can also create a purchase order from the Inventory >> Overview section by selecting the products from the list

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Purchase order management

Path: Inventory >> Purchase Orders >> Order details

Once you've created an order, you can manage its various operational phases:

• Quote

• Ordered

• Shipped

• Received

Quote

During the quote process, you can freely modify your order before confirming it.

At this stage, you can:

• add or remove products

• define the quantities to order

• specify the type of packaging

• download the Excel file for the quote request

The Excel file contains all the information needed for communication with the supplier and can then be reloaded into the system.

Campi presenti per ogni prodotto

• ASIN – Amazon ID Code

• Photo

• Supplier SKU – Product code used by the supplier

• Supplier Item Number – Generally the EAN code

• SKU interno – Is present

• Quantity to order

• Units per box

• Total number of boxes

• Last Price – Last purchase price from the supplier

• Price – Current purchase price

• Currency – Order currency

Uploading a Supplier Quote

Once you receive the quote:

1. Upload the same Excel file, filled in with:

   • updated prices

   • shipping costs

   • transport cost breakdown (by volume, weight, price, or quantity)

2. View a preview of estimated margins by marketplace

3. If the information is correct, accept the quote to proceed to the next step

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Ordered

At this stage:

• Low-stock alerts are deactivated

• The products are already ordered

When the supplier confirms the shipment, click Confirm Shipped.

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Shipped

At this stage you can:

• Associate a tracking number with the shipment.

When you receive the goods, click Confirm Received.

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Received

The order is finalized. The product quantities in the internal warehouse are automatically increased based on the order received.

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Change the status of a purchase order

1. Select the order from the list

2. Click the Edit icon

3. Select the new status:

   • Ordered

   • Shipped

   • Received

4. Confirm by clicking Update