Invoices

You can access this section from the left menu Accounting >> Invoices.

In this section, you can view a table with the invoices and credit notes issued in the selected period.

List of invoices

If you have enrolled in Amazon's invoicing service, ZonWizard will automatically detect invoices and credit notes. Otherwise, when you issue an invoice (or a credit note), you will have to enter it into the software yourself, see Add invoices section.

The table shows the following information for each invoice:

• Date: issuance date

• Type: related to the sale

  • SALE

  • RETURN

  • COMMINGLING BUY (purchase in the commingling program)

  • COMMINGLING SELL (sale in the commingling program)

  • LIQUIDATION

  • DONATION

• Invoice number: unique identifier of the invoice

• Jurisdiction: VAT jurisdiction of the transaction

• Info:

  • Local: local sale in the seller's country

  • Local-EU: foreign local sale in a country where the seller is tax registered

  • Intra-EU: intra-community sale shipped and arrived in 2 different EU countries

  • Extra-EU: sale shipped to customers outside the European Union

  • B2B: Sales to business customers

  • B2C: Sales to private customers

• Seller VAT number that issued the invoice

• Gross: gross amount of the invoice

• VAT: VAT amount applied to the invoice

• Actions:

  • download PDF invoice

  • download electronic invoice (if available)

  • delete invoice

By default, this table shows only the invoices excluded from the daily takings register. The excluded invoice types can be selected in the Tax settings section. To view all invoices, you can turn off the "Show only invoices excluded from daily takings" switch.

You can find more information about COMMINGLING program invoices at this link: https://sellercentral.amazon.it/help/hub/reference/external/GYCUSUHREBSW7DG5

Search invoices

Using the search field in the top bar, you can search for invoices by number or date.

Search invoices

Filter Invoices

Using the filter bar, you can activate one or more filters by invoice type.

Invoice filter

The PDF filter can be very useful to see invoices that have not been issued in electronic format.

Add invoices

If you have issued an invoice independently (without Amazon's automatic invoicing service), you can enter this invoice in ZonWizard in 2 ways:

• Add single invoice

• Add from excel (upload invoices massively)

Add single invoice

You can access this section from Accounting >> Invoices >> + >> Add Invoice

Add invoice menu

A tab will open where you can enter only one invoice at a time.

The data to be entered are:

• Invoice number: unique document identifier

• Order number: order number associated with the invoice

• Credit note: check the box if it is a credit note for a refund

You will also need to specify if the invoice is:

• B2C: invoice to private customer

• B2B: invoice to business customer

In the case of a B2B invoice, you will need to choose whether the customer's VAT number is registered with VIES or not:

• VIES valid: VAT registered for exchanges within the European Union.

• VIES invalid: VAT not registered for exchanges within the European Union.

By clicking on the "check VIES" link, you can enter the customer's VAT number and verify it.

Add single invoice

If you have issued a single invoice to invoice multiple orders, you can specify the multiple order numbers separated by commas in the "Order N." field.

If you want to add your invoices in bulk go to the section Accounting >> Bulk Upload >> Invoices

Download Invoices

You can download invoices from the list in the Accounting >> Invoices section.

In the 'Actions' column, there is a link to download the invoice in PDF.

If the invoice has been issued in electronic format, there is also a link to download the invoice in XML.

Download invoice

Delete Invoices

You can delete invoices from the list in the Accounting >> Invoices section.

To delete an invoice, click the trash can icon in the "Actions" column.

After this operation, the related order will be considered as not invoiced.

Delete invoice

Invoices Report

In the top right-hand corner, you will find the download button by which you can download the invoices report in PDF or XLS format.

The Invoices report in PDF has two separate sections, one listing non-electronic invoices (PDF Invoices) and one for electronic invoices.