Invoices
Last updated
Last updated
You can access this section from the left menu Accounting >> Invoices.
In this section, you can view a table with the invoices and credit notes issued in the selected period.
If you have enrolled in Amazon's invoicing service, ZonWizard will automatically detect invoices and credit notes. Otherwise, when you issue an invoice (or a credit note), you will have to enter it into the software yourself, see Add invoices section.
The table shows the following information for each invoice:
Date: issuance date
Type: related to the sale
SALE
RETURN
COMMINGLING BUY (purchase in the commingling program)
COMMINGLING SELL (sale in the commingling program)
LIQUIDATION
DONATION
Invoice number: unique identifier of the invoice
Jurisdiction: VAT jurisdiction of the transaction
Info:
Local: local sale in the seller's country
Local-EU: foreign local sale in a country where the seller is tax registered
Intra-EU: intra-community sale shipped and arrived in 2 different EU countries
Extra-EU: sale shipped to customers outside the European Union
B2B: Sales to business customers
B2C: Sales to private customers
Seller VAT number that issued the invoice
Gross: gross amount of the invoice
VAT: VAT amount applied to the invoice
Actions:
download PDF invoice
download electronic invoice (if available)
delete invoice
By default, this table shows only the invoices excluded from the daily takings register. The excluded invoice types can be selected in the Tax settings section. To view all invoices, you can turn off the "Show only invoices excluded from daily takings" switch.
You can find more information about COMMINGLING program invoices at this link: https://sellercentral.amazon.it/help/hub/reference/external/GYCUSUHREBSW7DG5
Using the search field in the top bar, you can search for invoices by number or date.
Using the filter bar, you can activate one or more filters by invoice type.
The PDF filter can be very useful to see invoices that have not been issued in electronic format.
If you have issued an invoice independently (without Amazon's automatic invoicing service), you can enter this invoice in ZonWizard in 2 ways:
You can access this section from Accounting >> Invoices >> + >> Add Invoice
A tab will open where you can enter only one invoice at a time.
The data to be entered are:
Invoice number: unique document identifier
Order number: order number associated with the invoice
Credit note: check the box if it is a credit note for a refund
You will also need to specify if the invoice is:
B2C: invoice to private customer
B2B: invoice to business customer
In the case of a B2B invoice, you will need to choose whether the customer's VAT number is registered with VIES or not:
VIES valid: VAT registered for exchanges within the European Union.
VIES invalid: VAT not registered for exchanges within the European Union.
By clicking on the "check VIES" link, you can enter the customer's VAT number and verify it.
If you have issued a single invoice to invoice multiple orders, you can specify the multiple order numbers separated by commas in the "Order N." field.
You can access this section from Accounting >> Invoices >> + >> Add from excel.
In this section, you can upload invoices in bulk by uploading an Excel file.
First, download the template by clicking on the download icon.
Then you will need to fill in the template with the following information for each invoice:
Invoice N: Invoice number (mandatory parameter)
Order N: Order number (mandatory parameter)
Customer VAT id: Customer's tax code
private or business: 0 for private customer, 1 for business customer.
invoice or credit note: 0 for invoice, 1 for credit note
The following table shows an example of how to fill it in:
Invoice N. *
Order N. *
Customer VAT id
private or business
(0 or 1)
invoice or credit note (0 or 1)
INV-10-2024
123-12455-12
0
0
CN-02-2024
135-12445-12
0
1
INV-11-2024
144-12455-12
IT1254545666
1
0
Once you have filled in the file, save it and upload it in the "Choose File" field.
Check the import result in the notification center.
You can download invoices from the list in the Accounting >> Invoices section.
In the 'Actions' column, there is a link to download the invoice in PDF.
If the invoice has been issued in electronic format, there is also a link to download the invoice in XML.
You can delete invoices from the list in the Accounting >> Invoices section.
To delete an invoice, click the trash can icon in the "Actions" column.
After this operation, the related order will be considered as not invoiced.
In the top right-hand corner, you will find the download button by which you can download the invoices report in PDF or XLS format.
The Invoices report in PDF has two separate sections, one listing non-electronic invoices (PDF Invoices) and one for electronic invoices.
