# Invoices

You can access this section from the left menu [**Accounting >> Invoices**](https://app.zonwizard.com/transactions/invoice/).

In this section, you can view a table with the invoices and credit notes issued in the selected period.

<figure><img src="/files/DvTBTpQ48hVguTuVVVk0" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
If you have enrolled in Amazon's invoicing service, ZonWizard will automatically detect invoices and credit notes. Otherwise, when you issue an invoice (or a credit note), you will have to enter it into the software yourself, see [**Add invoices section**](#uavkg55bnzgs).
{% endhint %}

{% hint style="info" %}
As of January 1, 2025, Amazon has changed the number format of invoices created through the VAT calculation service, thus making invoices always unique and sequential but with a total of 14 characters.

Guide link to Amazon invoice nomenclature:

<https://sellercentral.amazon.it/help/hub/reference/GQGE85TTPX8QNXLJ>
{% endhint %}

The table shows the following information for each invoice:

* **Date**: issuance date
* **Type**: related to the sale
  * SALE
  * RETURN
  * COMMINGLING BUY (purchase in the commingling program)
  * COMMINGLING SELL (sale in the commingling program)
  * LIQUIDATION
  * DONATION
* **Invoice number**: unique identifier of the invoice
* **Order Number**: Unique identifier of the order or transaction
* **Jurisdiction**: VAT jurisdiction of the transaction
* **Info**:
  * Local: local sale in the seller's country
  * Local-EU: foreign local sale in a country where the seller is tax registered
  * Intra-EU: intra-community sale shipped and arrived in 2 different EU countries
  * Extra-EU: sale shipped to customers outside the European Union
  * B2B: Sales to business customers
  * B2C: Sales to private customers
* **SDI:** confirmation of delivery to the SDI (electronic interchange system) for electronic invoices
* **Seller VAT number** that issued the invoice
* **Gross**: gross amount of the invoice
* **Net**: taxable
* **VAT**: VAT amount applied to the invoice
* **Actions**:
  * download PDF invoice
  * download electronic invoice (if available)
  * delete invoice

{% hint style="info" %}
By default, this table shows only the invoices excluded from the daily takings register. The excluded invoice types can be selected in the [**Tax settings section**](/accounting/settings-accounting-tool.md#xq1rqyub0bth). To view all invoices, you can turn off the "Show only invoices excluded from daily takings" switch.
{% endhint %}

{% hint style="info" %}
You can find more information about COMMINGLING program invoices at this link: <https://sellercentral.amazon.it/help/hub/reference/external/GYCUSUHREBSW7DG5>
{% endhint %}

### Search Invoices <a href="#id-63u26znme8om" id="id-63u26znme8om"></a>

Using the search field in the top bar, you can search for invoices by number or date.

![Search invoices](/files/hODfAo4GxIQCr5ep1fVR)

### Filter Invoices <a href="#dcowux3qbrxz" id="dcowux3qbrxz"></a>

Using the filter bar, you can activate one or more filters by invoice type.

<figure><img src="/files/ZyWayR2bIlVju6xsjg7t" alt=""><figcaption><p>Invoices Filter</p></figcaption></figure>

Filters allow you to filter invoices using the following criteria:

* **ALL**
* **CREDIT NOTE**
* **TYPE**: Italy, LocalEU, Intra-EU, Extra-EU
* **CUSTOMER**: B2B B2C
* **DELIVERY**: Non-Electronic, Electronic (Pending, Accepted, Rejected)

{% hint style="info" %}
The **PDF** filter can be very useful to see invoices that have not been issued in electronic format.
{% endhint %}

### Add invoices <a href="#uavkg55bnzgs" id="uavkg55bnzgs"></a>

If you have issued an invoice independently (without Amazon's automatic invoicing service), you can enter this invoice in ZonWizard in 2 ways:

* [Add single invoice](#id-8bs0e1iwpfh8)
* [Add from excel (upload invoices massively)](#oaoe2lqlis9x)

### Add single invoice <a href="#id-8bs0e1iwpfh8" id="id-8bs0e1iwpfh8"></a>

You can access this section from [**Accounting >> Invoices >> + >> Add Invoice**](https://app.zonwizard.com/transactions/invoice/)

<figure><img src="/files/0DNauCC5YWuoPFn19pM1" alt="" width="236"><figcaption><p>Add invoice menu</p></figcaption></figure>

A tab will open where you can enter only one invoice at a time.

The data to be entered are:

* **Invoice number:** unique document identifier
* **Order number**: order number associated with the invoice
* **Credit note**: check the box if it is a credit note for a refund

You will also need to specify if the invoice is:

* **B2C**: invoice to private customer
* **B2B**: invoice to business customer

In the case of a B2B invoice, you will need to choose whether the customer's VAT number is registered with VIES or not:

* **VIES valid**: VAT registered for exchanges within the European Union.
* **VIES invalid**: VAT not registered for exchanges within the European Union.

By clicking on the **"check VIES"** link, you can enter the customer's VAT number and verify it.

<img src="/files/hiOkniyACEF7LxvbRmLD" alt="Add single invoice" width="310">

{% hint style="info" %}
If you have issued a single invoice to invoice multiple orders, you can specify the multiple order numbers separated by commas in the **"Order N."** field.
{% endhint %}

{% hint style="info" %}
If you want to add  your invoices in bulk go to the section [**Accounting >> Bulk Upload >> Invoices**](/accounting/bulk-upload-accounting-tool.md#oaoe2lqlis9x)
{% endhint %}

### Download Invoices <a href="#id-6vrek1mrmdv7" id="id-6vrek1mrmdv7"></a>

You can download invoices from the list in the [**Accounting >> Invoices**](https://app.zonwizard.com/transactions/invoice/) section.

In the 'Actions' column, there is a link to download the invoice in PDF.

If the invoice has been issued in electronic format, there is also a link to download the invoice in XML.

![Download invoice](/files/MGtvy4ugz7hAoi3eV68l)

### Delete Invoices <a href="#id-5bnmz04mtlxu" id="id-5bnmz04mtlxu"></a>

You can delete invoices from the list in the [**Accounting >> Invoices**](https://app.zonwizard.com/transactions/invoice/) section.

To delete an invoice, click the trash can icon in the "**Actions**" column.

{% hint style="info" %}
After this operation, the related order will be considered as not invoiced.
{% endhint %}

![Delete invoice](/files/usw9S30S070ASE2SZP55)

### Invoices Report <a href="#id-5jc9i8skcjir" id="id-5jc9i8skcjir"></a>

In the top right-hand corner, you will find the download button by which you can download the invoices report in PDF or XLS format.

{% hint style="info" %}
The Invoices report in PDF has two separate sections, one listing non-electronic invoices (PDF Invoices) and one for electronic invoices.
{% endhint %}


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